By Dana P Skopal, PhD

Computers and word-processing are tools for writing texts, but we also need to know how to revise and edit our written work. We need to write for our audience, but can we get it right the first time we type up our message or put pen to paper? Next, can you edit your work on the screen or do you need to print the text?

Editing should involve refining and checking your message. This checking can be a minor / light edit or a major re-ordering of information. It is important that writers and their managers understand what the editing processes can entail.

Firstly, a light edit may involve a few small changes per page, such as checking spelling and grammar. However, though your sentences may be better after a minor edit, do you need to consider a major edit to check that your message is clear for your reader? An edit may also entail fact checking.

A major edit may involve:

•             reorganising the text so your key points are accessible

•             providing headings, summaries, and other signposts for the reader

•             eliminating wordiness (replacing complex words will simple ones)

•             checking logic and coherence

•             changing the tone (or register)

•             checking accuracy of references.

Step back and focus on what are the key points that you want your reader to understand. Next, check your document signposts; clearly guide your reader to the key information. Perhaps think of editing as revising your message with your reader in mind and not just checking spelling (or thinking that is proof-reading).

Copyright © Opal Affinity Pty Ltd 2026